Stove
Make sure your propane/fuel is full and that the stove is in top working order. Bring big pots for heating water and always have some warm water handy. Remember that you are working on a slippery surface so be sure to anchor the stove appropriately. Be aware of traffic issues on these same surfaces as Scouts migrate to and from the stove, fire, tents, etc so that they are not likely to bump into dangerous flames or surfaces. It only takes a brief contact with a hot stove or flame to melt a coat or pants.
Klondike sled
Get plans at various sources. Remember to take the gear necessary for Scout events - tarps, ropes, Scout books, first aid, wood, fire starter, matches, ding dongs for the Scoutmaster, etc.
Fire barrel
A fire barrel is simply a large metal barrel that allows you to build a fire inside up off the ground (on bricks, stones, etc) to prevent damage to the ground surface. Use this and keep a fire going - it provides a gathering place, warmth, comfort and security. Bank the fire at night so that in the morning or the middle of the night, it is easily re-kindled. Train the Scouts in how to do this and likely they will have a fire for you in the morning. To bank the fire, bring some very large pieces of wood or bring sufficient small pieces that you can stack together with little air space between -milled wood (4x4, 2x4, etc) works well as you can stack it solid. Charcoal can effectively last through the night if covered in ashes, it burns slowly and normally will have coals in the morning. Bring plenty of wood and the harder the wood, the longer it will burn. Remember to have plenty of tinder and kindling cut and secured under a tarp for the morning fire building. This will keep in dry and free of snow for effective fire building in cold conditions. Another possibility is propane heaters. They can put a lot of heat out in a hurry and can be directed toward clothes or cold body parts.
Lantern's
Check before to make sure proper working order and that the mantles are secure, bring extra mantles and propane. Look at a way to hang the lanterns from posts, stakes, etc. Lanterns on top of other items such as a camp kitchen can lead to broken lanterns. Most surfaces will be very cold and slippery and lanterns can fall and break. Electric lanterns work well but make sure to bring sufficient batteries. Sufficient light provides a safe and comforting camp area.
Water
Use large 5 gallon jugs with large openings. Bury/cover in the snow at least 6 inches deep to prevent freezing. If you leave it out, there most likely will be several inches of ice on top in the morning. Another method is to fill the pots you will use for hot water in the evening and let them freeze, simply thaw on the stove. This takes longer than warming cold water but can be done. Start slow so as not to burn the ice - sounds funny doesn't it? Bottom line is the water can taste funny when seared as ice. Water coolers with little spigots will normally freeze and end up useless. Choose container with the largest lids/openings. Ice normally forms in the neck and lid of containers which make it difficult to get the non-frozen water below it out for use. Keeping water in a vehicle or inside a tent can also prevent freezing provided the temperatures don't get too cold. Another proven method is to heat water up on the stove and put it in containers inside a chest type cooler. This insulates the water all night and it will be cool by morning.
Menus
Make them simple, fast and easy to cook as well as hot. Pancakes are great, taste yummy but are often frozen man-hole covers with gelatinous slime and chunked yellow fat by the time they get from stove to lips unless the boys are fast! Scrambled eggs, sausage, hashbrowns hold heat longer. Boiled eggs work well. Dutch oven mountain man breakfast is great because everything is in one pot. Things that you add boiling water to are fast, easy and retain heat such as instant oatmeal, cream of wheat, etc. Sloppy joes are a great dinner item, they are warm, can be kept warm all evening, fast and simple as well as inexpensive. Soups and stews are also simple, fast and easy. When you plan your menus, keep the cold in mind as well as simplicity and focus on foods that will be warm.
Cold plan
Make sure everyone understands what to do!
Make sure all individuals are trained
First defense against cold - adequate preparation and gear - SM check each Scout prior to sleep
Second - no one sleeps alone in a shelter
Third - Dry-Dry-Dry
Fourth - if cold, exercise in your sleeping bag
Fifth - hot fluids (thermos), heat pouches, etc. remember no flames in tents.
If still unbearably cold, wake up your partner then your Scoutmaster - fire, additional blankets, dry clothes, heat pouches, warm fluids, vehicle heater, etc.
Camp set up
We all know how to set up camp but in winter and especially in cramped, crowded conditions camp set up presents some challenges especially with an eye to minimizing the risk of accidents. Look where your central gathering location will be - this is the fire barrel. Envision how much space you will need for all to get round and warm. Now look at other camps close by to see traffic patterns - where boys will be walking and running. All this is going to help you in locating the kitchen and cooking area. You want to select an area close to the fire where you can control foot traffic patterns. You want to minimize foot traffic near the stove/cooking area to minimize the risk of burns, spills, etc. Set the kitchen cook area where you can protect the access from several sides if possible - from your camp as well as from others. Tent areas will take a large part of your camp but won't necessarily be constantly accessed. Make sure you are not at the bottom of a sledding hill or other obvious hazard area.
Little tricks to try in keeping warm
If you have cold hands - try forcefully swinging them in a giant circle to force blood down the arm to the fingers. You will be surprised how effective this can be.
Remember that water will conduct heat from the body 23 to 25 times faster than air - any moisture at all at any place will sap heat from the body.
Many figures have been cited as to how much heat is lost from the head and neck region - suffice it to say, it is proportionately higher than other areas of the body - so if you are cold, put a good hat on, cover the ears and put a neck warmer on or zip the coat up around the neck. Wear a face mask, the neoprene ones are very effective. Fabric face masks are also good, but can collect moisture if pulled over the mouth and nose.
Drink warm fluids, this takes warmth directly into the body core. Always have a pot of hot water on the stove and encourage drinking hot chocolate, cider or other warm beverages.
Exercise gets the blood pumping from the core to the extremities which warms the body.
A fire is both a mechanical means of warmth as well as a psychological boost - just knowing there is a fire to stand next to is a source of comfort and safety. This will be a central place where Scouts will frequently come to for warmth and is likely where the adult leaders will congregate. It is a logical place for central activity and should be safe, comfortable and efficient with regard to people movement, drying racks, etc. Remember that many people will be coming and going so maintain effective traffic patterns and directions. One way is to block traffic on one side for drying clothes or a reflector and maintain 3 sides for traffic.
Keeping feet dry: take plastic bags and slip these over the large socks, then put feet inside of boots. This is a complete waterproof and inexpensive solution to keeping feet dry and warm. The outer layer may get wet, but the inner sock and foot will stay dry. Remember that the inner sock may get damp from sweat so keep a dry pair handy.
Sleeping Warm
There are several keys to sleeping warm on a Klondike. First - sleeping gear. Make sure you have sufficient sleeping bags, blankets, etc, this will keep you warm from the ambient air temperature. Second, make sure you have good insulation between you and the sleeping surface - a good mattress of some kind or multiple blankets, foam, etc - this will minimize conduction between you and the sleeping surface as well as provide a cozy, soft bed. Next, make sure that you go to bed dry. Any kind of moisture or dampness in bed clothing will insure a cold night. Scouts will be playing, goofing and in general getting wet. Make sure they change into dry sleeping gear prior to sacking out. Even dampness caused by sweat can cause a cold night. If you get cold feet, make sure you wear a knit hat to bed. A hat will warm your feet faster than socks will. Speaking of socks, if you wear them, make them extra large so that your feet have swimming room. Any constriction on your feet and lower legs will constrict circulation and make cold feet. One pair of extra large, heavy socks will do. Even better than socks, down booties are extra warm, roomy but a bit on the pricey side. Make sure you have gone over the 'cold plan' and that every one knows the procedures. If after all your diligent preparation with gear, someone gets cold in the night - 1) exercise in the sleeping bag, run in place, etc to generate warmth. This will last some time and then likely go cold again, so exercise again. 2) a thermos of warm fluid will generate lots of heat - you also run the risk of having to get up to go to the bathroom as well. 3) a hand warmer appropriately used. 4) wake up your tent-mates and finally 5) wake up your Scoutmaster to generate a fire, get in a vehicle, building, etc.
How to dry out
To dry clothes, the first step is to wring as much water/moisture out of the clothing as possible. The first and easiest step is to use the centrifuge method. Take the clothing and swing it around as fast as possible. This will force moisture to the farthest edge of the swinging motion. Take this area and wring as much water out as possible. The next step is to finish drying by setting next to a heat source such as a fire or heater. Be aware that synthetic materials are very easy to melt and damage, especially from a fire being driven by shifting winds. A drying rack can be made from poles and ropes. When dry, remove immediately from the heat source to a safe place. Even large bulky items such as sleeping bags can be dried in this manner. As Scouts warm around the fire, they can easily melt items such as boots and clothing so keep a close eye on them as they dry out and warm up.
Emergency Plan
First Aid is located at Camp HQ
Report all accidents/emergencies immediately to Camp HQ and medical personnel
Treat to the level trained
If required - evacuate with SM and other camp staff to appropriate facility or procure emergency evacuation via paramedic/ambulance, etc.
Phone Numbers: Weber County Sheriff 24 hr - 399-8411, Emergency: 911 Davis Hospital:774-7177, KcKay-Dee: 627-2800. Be sure to notify Parents ASAP, potentially meet at medical facility.
The Cardinal Rule: No Flame In Tents.
This is no flame of any kind or anything that can create combustible conditions. Many question whether the new catalytic heaters certified for tent use are ok and the answer is no. They are lit with a match and if combustible material comes in contact with that heater, it will ignite.
Quiet Time
When the time for play is over and the boys are back in camp prior to going to bed, you will need to have some quiet activities for them. This accomplishes a couple of things (1) gets them settled down and ready for bed, (2) provides some reassurance for them that sleeping in the snow and cold will be OK and (3) gives the Senior Patrol Leader and Scoutmaster some time to review events, go over the cold plan, make sure everyone is dry and (4) some time for quiet fun and games around the campfire to bond your troop. Your whole troop will be huddling around a fire and this is a natural time to build comraderie and esprit de corp.